Town of Springdale
Council Minutes
October 26, 2020
Roll Call:
Council Seat 1: Paul Dean; Present
Council Seat 2: Lori Newell; Present
Council Seat 3: Klaus Joeschke; Present
Council Seat 4: Harold Love; Present
Council Seat 5: Royce Lynch
Mayor Pro Tem: Stefany Smith
Public Hearing
Mayor Stefany Smith opened the Public Hearing via live feed on Facebook for the second hearing on the 2021 Fund Budget. Mayor Stefany Smith read Ordinance 468 for record. Mayor Stefany Smith asked if any of the public watching the Public Hearing had any comments. The comments asked did not pertain to the Public Hearing on Budget Mayor Stefany Smith stated that she would address these comments during the regular schedule Council Meeting that discussion at this point needs to be just the proposed 2021 fund budget. Mayor Stefany Smith stated she would keep the public Hearing open for five more minutes to see if there will be any comment. Mayor Stefany Smith closed the Public Hearing at 6:37 P.M.
Council meeting
Mayor Stefany Smith opened the Council Meeting of October 26, 2020 in regular order at 7:00 P.M. public view via Facebook Live.
Minutes:
Mr. Love made the motion to table the Council Minutes of October 12, 2020 to November 9, 2020 so that Council had time to review. Mrs. Newell made the motion to second. Mayor Stefany Smith called for the discussion to the motion on the table. Mayor Stefany Smith called for the vote to the motion on the table after hearing no discussion. Motion carried by all present Council Members.
Executive Session:
Mayor Stefany Smith requested an executive session for fifteen minutes to discuss a potential legal matter. Regular Council Meeting closed for fifteen minutes at 7:01 P.M. Mayor Stefany Smith opened the Council Meeting back to order at 7:15 P.M. Mayor Smith stated she would address this issue under correspondence.
Council Measures and Proposals:
Mr. Dean requested to be placed on agenda under new business property owners be required to remove snow from sidewalks and plowing of parking lots to be placed in correct locations to reduce hazard from road ways.
Mr. Lynch placed on the agenda under New Business a resolution addressing Council members that leave the Council not being able to be seated must be elected in by the people.
Mayor Measures and Proposals:
Mayor Stefany Smith discussed changing Council meeting time to 6 P.M. and reducing down to 1 meeting a month during winter months as the employees have to travel home quit a distance. Item was placed on agenda under New Business.
Mayor Stefany Smith addressed that she has been in contact with the Town attorney pertaining to the abatement house. Mayor Stefany Smith stated that she had contacted the office of the pervious Town attorney to find out he is actually still in practice as well as that he has yet to complete the abatement in the Courts. Mayor Stefany Smith addressed that the Town attorney needs to address this issue and that there may be a potential litigation to this issue.
Mayor Stefany Smith addressed that a committee needs to be formed to help with the Cemetery. In the last week Clerk Treasurer has meet with several family members pertaining to issues at the cemetery.
Mayor Stefany Smith read the amendment to Ordinance 373-20 to address the Guest Speaker procedures. Mayor Stefany Smith stated she used the Mary Walker School Board requirements for Guest Speaker however changed the time allotment. This item is already on the agenda under new business.
Correspondence:
AWC RSMA Membership Fee
AWC RSMA premium fees
Town Action:
Mayor Stefany Smith addressed the draft contract to enter into a contract for a new copier the rate is 167.85 monthly. This will be from a local contractor in Deer Park area. They will pay Xerox the remaining portion of the contract until June 2021. Discussion was held on costs and office supplies savings. Mr. Dean made the motion to approve the Mayor to enter into a new contract for services for the copier. Mr. Love made the motion to second. Mayor Stefany Smith called for the discussion to the motion on the table. Mayor Stefany Smith called for the vote to the motion on the table. Motion carried by all present Council Members.
Mayor Stefany Smith read the email for reimbursement of services that the Town had received. Mr. Love made the motion to decline the reimbursement at this time as additional information is needed as well Mr. Love stated he would request that the Public Works provide a service order and costs for the Town provided services. Mr. Dean made the motion to second. Mayor Stefany Smith called for the discussion to the motion on the table. Mayor Stefany Smith called for the vote to the motion on the table after hearing no discussion. Motion carried by all present Council Members.
Mayor Stefany Smith addressed that she has received a request for purchase of the bicycle the is on surplus from the Marshal Department. The interested party would like to purchase this for $800.00 and make payments of $100.00 a month until paid off. Discussion was held if this was legal. Clerk Treasurer stated that the Town has sold a building that was in the park this way in the past. Mr. Love made the motion to accept the agreement to purchase the surplus bicycle for $800.00 in payment arrangements. Mr. Dean made the motion to second. Mayor Stefany Smith called for the discussion to the motion on the table. Mayor Stefany Smith called for the vote to the motion on the table after hearing no discussion. Motion carried by all present Council Members.
Mayor Stefany Smith read the email for appointment needed to the Stevens County Solid Waste Advisory Board. Discussion was held on what this board does and locations and times of meetings. Mr. Joeschke and Mr. Dean both volunteered to be appointed to the advisory committee.
Old Business:
Mayor Stefany Smith read by title Ordinance 468 2021 Fund Budget and stated Ordnance can be viewed on Town Web Page. Mr. Love made the motion to accept the second read of Ordinance 468 2021 Fund Budget. Mr. Lynch made the motion to second. Mayor Stefany Smith called for the discussion to the motion on the table. Mayor Stefany Smith called for the vote to the motion on the table after hearing no discussion. Motion carried by all present Council Members.
New Business:
Mr. Dean addressed the issues he saw around the town this weekend pertaining to snow removal from the Downtown area. Mr. Dean would like to see a resolution drafted addressing that he property owners are required to remove the snow in a safe manner and by a certain time. Clerk Treasurer is going to research this and send out draft prior to the next Council meeting.
Mr. Lynch addressed that he felt a resolution should be drafted that states if a Council Member was to leave their seats that they could not be placed back at the table unless the vote of the people placed them there. Being a Council Member is a commitment and needs to be seen through to the next election. Several pervious Council Members have quit then try to be seated later on. Long discussion was held at the table pertaining to this all were in agreement for Mr. Lynch to draft up a resolution to define this policy.
Mayor Stefany Smith addressed that during the winter she felt that the Council Meeting should be reduced down to one a month as well as start hour earlier. This would be an amendment to the Ordinance already on the table for Council Meeting Procedures. There was a discussion held between Council members pertaining to why the Council went back to two meetings a month. Mayor Stefany Smith stated she is just requesting this for winter months to be visited potentially again at a later time for other. Mr. Love made the motion to approve the new amendment of Ordinance 373-20 by title to the section on hour and days of Council meeting. Mr. Dean made the motion to second. Mayor Stefany Smith called for the discussion. Discussion was held to have a section pertaining to winter hours. Mayor Stefany Smith stated that is what she had requested. Mayor Stefany Smith called for the vote to the motion on the table after hearing no further discussion. Motion carried by all present Council Members.
Mayor Stefany Smith addressed further issues with Washington Trust bank in Deer Park. When the accounts were opened in August again for the monies the Town was receiving from the Troutman estate they did not make these interest bearing accounts. Mayor Stefany Smith called the bank as soon as it was noted this has been changed however the town did lose out on interest for the five accounts for a month. Mr. Lynch felt that the Bank should make it right on the interest as he knows they made monies off the monies deposited into the Bank Branch. Mr. Love made the motion to transfer all the monies as soon as possible to Numerica Branch located in Deer Park. Mr. Dean made the motion to second. Mayor Stefany Smith called for the discussion. Mayor Stefany Smith called for the vote to the motion on the table. Motion carried by all present Council Members.
Public Comment:
Bills/Payroll:
Mr. Love made the motion to pay the bills and payroll in the amount of $39511.24 with check numbers 7408-7426 and 1 EFT. Mr. Lynch made the motion to second. Mayor Stefany Smith called for the discussion to the motion on the table. Mayor Stefany Smith called for the vote to the motion on the table. Motion carried by all present Council Members.
Adjournment:
Mr. Love made the motion to adjourn at 8:20 P.M. Mrs. Newell made the motion to second. Mayor Stefany Smith called for the vote to adjourn. Motion carried by all present Council Members.
Date this the 9th Day of November 2020.
___________________________ ___________________________
Mayor Stefany Smith Attested Clerk Treasurer
Lisa Sheppard
Date this the 9th Day of November 2020
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Mayor
Stefany Smith
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Attested Clerk Treasurer
Lisa Sheppard
